Graphic asset inventory

Graphic asset inventory

Expected profit: saving of the entire stocktaking fee, but you still have a constantly up to data inventory in order to comply with the legal prescriptions
Expected cost: On one occasion the production of a complete graphic inventory, then keeping it up to date with the help of the maintenance personnel
Products used: OrthoGraph Enterprise, CAFM, Accounting system

In most large companies stocktaking is periodically compulsory. With the use of the OrthoGraph system the stocktaking can be carried out on one occasion in full, graphically, in about the same amount of time required to carry out a normal, non-graphic inventory.

The completed asset inventory handles the elements linked to specific rooms as a consequence of their fixed graphic positions. This means that the asset information can be reused in numerous ways, monitoring moves means simple floor plan movements, which the maintenance personnel / move coordinators can also carry out. Due to the fact that the OrthoGraph system can handle barcodes (or even NFC chips), actually finding assets is performed simply, by using a mobile application on site. In this way personnel can monitor movements significantly faster, with less investment of energy, so that the inventories are always up to date.

The assets are not only allocated position, type and a barcode, but any information that may be required at a later date for the operation of facilities. The installation dates of the assets can be set, as can the guarantee period, manufacturer data, attached documentation and even photos and videos to assist maintenance. By the deep level of integration this information is accessible in both the OrthoGraph, and in the CAFM/inventory system, in other words users can access them and check them anywhere.

The CAFM system receives the movements from the OrthoGraph system automatically. So the movement of inventory assets can be immediately linked to the cost centers on the basis of the business branches, department or tenants coupled to the rooms. The inventory sheets can be queried from OrthoGraph from only one room level Excel file, from the CAFM system according to any breakdown, in this way legal obligations can be complied with at any time at the click of a button.

Due to the fact that the data and position of the assets are available in the BIM model, this information can be used in numerous ways to support day-to-day operations, for example, assets can be located very quickly when handling faults, and maintenance data and documentation are available and can be updated on site.